The work carried out away from the company’s premises was already a reality for many professionals. However, the Coronavirus pandemic further accelerated its implementation and this ended up worrying managers, who had to adapt their remote work management.
The good news is that it is possible to maintain productivity as long as some basic tips are met. With this in mind, we have prepared a special post for you to understand how to optimize the remote work management in your company, keeping employees motivated and aligned with the objectives. Check!
1. Determine expectations
While digital tools make remote work easier, you need to determine expectations and pass on this feedback to employees.
To do this, it is necessary to analyze some issues such as:
- Does the company really need to maintain the same level of productivity as the traditional working model?
- All that is required of employees really can be done over the internet?
- What gaps should be filled to ensure team deliveries?
These issues are important for setting the goals to be achieved. As the mobility of people has also been compromised, it may be necessary to make some adjustments to the requirements. Face-to-face meetings with customers have made them especially complicated, but can be replaced by virtual meetings, for example.
2. Optimize communication
At this time when we are living, it is very common for employees in a home office to ask themselves how they will know if they are doing a good job and exceeding the expectations of their managers.
For this reason, it is very important to maintain frequent contact between leaders and employees. This is especially relevant when starting A good idea is to schedule weekly times to gather the team in online meetings and encourage free questions.
3. Establish a video conferencing schedule
Determining a video conferencing schedule is a great way to track the progress of activities and ask employees questions. As much autonomy as the company can give its professionals, managers must be aware of what is actually being done.
In addition, video conferencing is a means of emulating the traditional corporate environment, which is especially important for companies that have had to suddenly adopt the remote work model.
This is because it even serves to connect workers who are missing the traditional routine and colleagues. With the help of technology, it will be possible to exchange ideas and optimize the fulfilment of tasks.
4. Guide the developers
Guiding employees ensure the necessary follow-up so that they understand what should be done. In addition, many workers may not be used to the model, so it is necessary to eliminate all doubts about it.
Some contributors may have questions about digital sharing tools and Cloud Computing, for example. Others may end up making mistakes in performing tasks without proper monitoring.
For this reason, it is essential that managers have contact with all professionals in an individualized way. This is important even to maintain the motivation of this employee, showing that the company cares about the level of its work even in a remote work scenario.
5. Use digital tools
When we talk about remote work management, we need to think about what makes the remote work model possible, after all, it has only become possible with the popularization of broadband internet and, mainly, by the establishment of high-level digital tools.
This encompasses both technologies and cloud computing, which has facilitated file storage and sharing, but also custom software, such as applications, which are developed with a full focus on the needs of the contracting enterprise.
In this way, it is counterproductive to think of remote work without the aid of high-level digital tools. A good idea is to count on the partnership of a company specialized in IT, which will know how to map the needs and preferences of the business to develop solutions accordingly.
In addition, Machine Learning and Big Data tools help the company establish consumption patterns and buying trends according to certain niches. This has become even more important with the Coronavirus pandemic, which directly affects the country’s economy and forces companies to be more creative to retain customers.
6. Create a feedback routine
In addition to properly guiding employees on the tasks to be performed, it is crucial to create feedback routinely. After all, it is not enough to delegate a job and forget about this order for a few weeks, it is necessary to ensure that each activity is aligned with the business objectives.
This type of monitoring ensures that managers are able to make adaptations and route changes in a timely manner.
As for employees, it is important to emphasize that it can be very frustrating to discover late that their work did not meet expectations. In this way, passing on feedback is the best way to ensure that everyone is aligned for the purposes of the business.
7. Invest in employee motivation
Motivating employees involves the ability to keep channels available for contact. Ensuring the constant exchange of ideas encourages production, as workers will be assured that the remote work model is not just a means of keeping them operating without a defined goal.
In addition, investing in quality technologies is another way to raise motivation. Managers should make cloud sharing available, for example, to facilitate file transfer and quick querying. Custom software, such as applications, also demonstrates that the company invests in technology designed to optimize the business routine.
Technologies such as Big Data and machine learning are also very valuable for studying the company’s digital purchasing history and developing more focused strategies. This knowledge is essential to motivate employees, who will understand that the work done is increasingly focused on the effective acquisition of customers.
As we could see in the article, remote work management ensures that employees produce satisfactorily even away from the company’s premises.
